To All Prospective Show Participants,
The 2009 St. Lawrence River Rustic Show, sponsored by Creations In Wood, will be held at the Bonnie
Castle Recreation Center near Alexandria Bay, NY, on July 31, August 1 and 2. This show is designed to offer a
venue to showcase skilled, talented designer craftspeople and fine artists. The theme of the show is "From the
Mountain and the River" and is open to makers of rustic furniture, sculpture, skiffs/canoes, art, pottery, ceramics,
jewelry, and items of home and cabin decor that reflect this theme. All work is to be done by the artist/maker who
will show it.
There is a selection process that does require photographs of your work to simply make sure it fits the stated
guidelines. Sending a CD or digitals by email is preferred. Photos or CDs will be returned to you if requested on
application form, otherwise they will be kept on file. After applying, you will be notified whether you have been
accepted. If your application included payment for a space but does not fit the stated guidelines or the show is full,
your payment will be returned in full.
A parallel event that will be happening at the same time as the Rustic Show is the annual antique boat show
in Clayton, New York. River tours and visitors to the island destinations of both Boldt Castle and Singer Castle are
part of the constant summer activity in Alexandria Bay.
Please contact me if you have any questions. I may be reached by phone or email using the information on
this page. Thank You! Dale
2009 St. Lawrence River Rustic Show PARTICIPANT APPLICATION
SHOW INFORMATION: DATE: July 31, AUGUST 1 & 2 2009
LOCATION: BONNIE CASTLE RECREATION CENTER, ROUTE 12, ALEXANDRIA BAY,
NY. (EXIT 50-A OFF ROUTE 81)
SET UP TIME: FRIDAY, July 31st FROM 9 AM TO 5:00 PM TEAR DOWN: ONLY AFTER 4 PM SUNDAY
SHOW HOURS: FRIDAY: 5 PM - 8 PM SATURDAY: 10 AM - 6 PM SUNDAY: 10 AM - 4 PM
PHONE CONTACT: 315-628-5868
EMAIL: info@stlawrenceriverrusticshow.com
INTERNET SITE: www.stlawrenceriverrusticshow.com
SECURITY WILL BE PROVIDED. Standard insurance is in place for the show, however any additional insurance is the
sole responsibility of the vendor.
ACCOMMODATIONS: THERE ARE MANY LOCAL MOTELS TO CHOOSE FROM: WE WILL MAKE A LIST AVAILABLE.
NOTE: SOME CAMPING TRAILER SITES ARE AVAILABLE AT THE RECREATION CENTER WITH SHOWER AND
RESTROOM FACILITY AVAILABLE. PLEASE CONTACT DALE SEARS FOR SPECIFICS IF INTERESTED.
REQUIREMENTS:
WORK IS TO BE PRESENTED RELATIVE TO THE VISUAL THEMES OF MOUNTAIN AND RIVER.
PLEASE ENCLOSE: 3 CLEAR PHOTOGRAPHS OF WORK PLUS 1 OF SHOW DISPLAY.
** DIGITALS ARE PREFERRED IF YOU CAN SEND THEM TO ME BY EMAIL.
** PICTURE CDs ARE EXCELLENT FOR APPLICATION IF AVAILABLE.
PLEASE NOTE ON APPLICATION whether you need photo or CD return.
Application deadline for inclusion in show brochure: May 15, 2009.
Space available until show is full. 2 Vendors will be allowed per site.
WORK PRESENTED AT THIS SHOW IS TO BE ORIGINAL AND WITHIN THE FOLLOWING DEFINITIONS:
HANDMADE FURNITURE IN THE RUSTIC STYLE USING NATURAL WOOD SHAPES*; ORIGINAL ART WORK OF
MOUNTAIN, RIVER OR OTHER OUTDOOR SCENES*; ORIGINAL SCULPTURE*; SKIFFS, CANOES, TRADITIONAL
WATER CRAFT*; ORIGINAL POTTERY OR CERAMICS*; ORIGINAL JEWELRY*; HOME AND CABIN DECOR*
* All work to be shown by artisan who made it. No kits, molds, embellished objects, edible art, plastic, factory
production or imports. If two or more persons collaborate to produce original work, each person must be identified on
the Application. No work by apprentices or employees will be accepted. Commercial agents, dealers, or manufacturers
are not eligible to enter.
Application to show work found to be outside the theme requirement will not be accepted and any fee paid will be
returned in full.
EARLY BIRD INCENTIVE: Pay By March 1st and take a 10% Discount **Payment also accepted by phone.
St. Lawrence River Rustic Show
AUGUST 2009 SHOW SCHEDULE
Set Up Time: Friday, July 31st 8 AM - 5 PM
Bonnie Castle Recreation Center (see travel directions below)
(Exceptions understood, but please plan for these times.)
Show Hours to the Public: Friday: 5-8 Saturday: 10-6 Sunday: 10-4
Participant Gathering: 6 PM Saturday, Vendors Only, Victuals & Refreshments
BENEFIT AUCTION
A Silent Auction of work donated by show artisans will be held
to benefit the River Hospital Foundation. Items are voluntarily donated.
MERMAID CHALLENGE
The Mermaid Challenge is for participants only.
Working in your favorite medium, create a mermaid and enter her to be viewed by the public.
Public voting will determine the winner who will receive a free space in the 2010 St. Lawrence River Rustic show.
CONTACT INFORMATION
Show Sponsor: Mark and Dale Anne Sears
Creations In Wood, Redwood, NY
Phone: 315-628-5868
Email: info@stlawrenceriverrusticshow.com
Website: www.stlawrenceriverrusticshow.com
GENERAL INFORMATION
Directions: From the South, take NY Interstate Route 81 to Exit 50 A.
Bonnie Castle Recreation Center is visible to the immediate right on the hill when exiting from Route 81. Pass the
gas station to reach the entry drive.
The Recreation Center also has a restaurant that will be serving during show hours.
Pharmacy, banking and a grocery store are close by.
Vendor ID Tags available at sign in.
ACCOMMODATIONS
Motel and camping accommodations have multiple possibilities.
Free camping available to participants only.
For details and special offers for participants, please contact Dale Sears: 315-628-5868.
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Assignment of Booth Space: Show Management reserves the right to change or reassign booth space at any time. Show management
will also have the final decision in adopting any rules or regulations deemed necessary prior to or during the show.
Booth Personnel: Exhibitors must ensure that their booth is properly staffed at all times during show hours. Although exceptions will
be made (on an individual basis) for exhibits to remain “unmanned” at times throughout the show, the physical booth display must
remain fully operational until 4:00 PM, August 3, 2008.
Non-Delivery of the Building: Creations In Wood will not be liable for non delivery of space in the event of the Bonnie Castle Recreation
Center, Alexandria Bay, NY, becoming unavailable through fire, act of God, public enemy, strikes, terrorism, the authority of the law or
any other cause beyond their control.
Payment/Refund: No exhibitor will be permitted to enter the Show Floor area of the Alexandria Bay Arena unless all fees have been paid
in full. No refunds will be granted under any circumstances.
Liability: Neither Show Management, it’s representatives, employees, contractors or suppliers will be held responsible for injury, loss,
theft, or damages that may occur to the Exhibitor, or the Exhibitors employees, or property from any cause whatsoever, prior, during or
subsequent to the period covered by the Exhibit contract.
Security/Insurance: It is expressly understood that all property of the Exhibitors to remain under his custody and control in transit to,
within and from the confines of the Alexandria Bay Arena subject to the rules and regulations of the show. Exhibitors are required to
carry insurance (3 day rider on existing business insurance policy) to cover exhibit material against damage or loss. Exhibitors are also
encouraged to carry public liability insurance to protect themselves against personal injury and the property of others, as Show
Management has not purchased insurance to cover any Exhibitor nor is it required to do so. Under no circumstances will Sixberry Lake
Campground, it’s representatives, employees or contractors be held accountable for any loss, damage or any act and by leasing
space, the Exhibitor expressly releases them from same.
Booth Design/Appearance/Exhibitor Decorum: The intent of Show Management is to treat all exhibitors equally regardless of size and
to give every exhibitor the opportunity to present their “wares” in the most effective manner possible. Merchandise, tables, chairs and
company personnel must remain within the boundaries of the exhibit space so as not to impede or interfere with aisle traffic. Sound
systems or equipment producing excessive noise is strictly forbidden. Show Management has the right to refuse any exhibitor/sponsor
on the grounds of non-compatibility with the event, and the Show Manager shall have unilateral power over this decision. While
“networking” with fellow exhibitors is strongly encouraged, solicitation of fellow exhibitors for any purpose during show hours is strictly
forbidden. Show management may also require exhibitors to make alterations to their displays as it deems necessary to the proper
conduct of the Show, and on failure to comply, may order the immediate removal of the Exhibit without compensation and at the
Exhibitors expense.
Origin of Product(s) for Sale in Exhibits: It is expressly understood that only art, furniture & water craft manufactured/produced in the
United States or Canada will be allowed at the 2008 St. Lawrence River Rustic Show. Show Management reserves the right to inspect
all art, furniture and water craft and demand proof of origin for every piece displayed. Any Exhibitor found to be marketing crafted work or
art work other than of their own creation, “knock-offs” of any origin other than their own creation, or exhibiting additional work not in
keeping with their stated display will be considered to be in breech of contract and will be removed from the show premises
immediately.
Exhibitor Badges: Exhibitor badges produced and assigned for individuals within your company are not to be shared, transferred or
given to any other party for the purpose of gaining “free admission” into the show. Violation of this rule will result in the immediate
confiscation of said badge(s), the removal of the party or parties, and an admission fee demanded for every badge confiscated.
Admission: While not necessarily common knowledge, the Promoter earns their living from the sale of admission tickets sold at the
door. Booth reservation fees only cover the hard costs to physically produce the show. To that end, Exhibitors are not to encourage or
allow friends, family or prospective clients into the show without paying an admission fee at any time. Discounted tickets are available
for purchase (in advance) from the Promoter to accommodate these needs.
SHOW OUTLINE FOR PARTICIPANTS
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2009 APPLICATION GUIDELINES
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This page contains
- A note to future participants
- 2009 Application
- Show Outline For Participants
- Website Link for New York State Tax Application for
Out of State Show Participants
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NEW YORK STATE TAX FORM LINK
PLEASE CLICK BELOW TO CONNECT TO THE WEB PAGE WHERE YOU WILL FIND THE FORM
THAT IS NEEDED TO RECEIVE A TAX NUMBER FOR THE SHOW.
INSTRUCTIONS ARE ON THE FORM, BUT PLEASE CALL IF YOU NEED ASSISTANCE.
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